Old Lyme Board of Selectmen
Monday, 21 May 2012
The Board of Selectmen held a Regular Meeting at 7:30 PM on Monday, 21 May 2012 in the Meeting Hall of the Old Lyme Memorial Town Hall. First Selectwoman Bonnie Reemsnyder, Selectwoman Mary Jo Nosal and Selectman Skip Sibley were present.
1. Approval of Minutes – 7 May 2012
Selectman Sibley moved to accept the minutes of 7 May 2012 as presented. Selectwoman Nosal seconded the motion. SO VOTED.
2. Communications – NONE
3. Appointments – NONE
Selectman Sibley moved to move agenda item 5. New Business: b. IT Study Report up to before 4. Old Business. Selectwoman Nosal seconded the motion. SO VOTED.
5. b. New Business – IT Study Report
Mark Kramm of Kramm Associates reviewed his Power Point presentation "Old Lyme Town Hall Assets Assessment Findings and Recommendations Report". This report included: IT Assets Catalog, IT Assets Context Diagram along with IT Resource Recommendation and Benefits and IT Resource Tasks and Responsibilities – Future State. Also included were sample salaries and job descriptions for both an IT Network Administrator and a Help Desk Technician. Mr. Kramm will be presenting this to the Board of Finance in the near future.
4. Old Business
a. Town Woods Field Maintenance - Update
First Selectwoman Reemsnyder reported that Dr. Jerry Silbert of Watershed Partnership, together with organic land care specialist Chip Osborne, recommended specific fertilizer and seed for Town Woods fields and also advised how these should be applied. A quote has been received from Harrington's Organic Land Care and First Selectwoman Reemsnyder has also spoken with Ron Tyler of Country Lawn and Garden who currently has the contract for Town Woods Park lawn care. Country Lawn and Garden will start the applications very soon. Selectwoman Nosal stated that she has been in contact with Vicki Wallace from UConn Extension Service and should get some feedback soon. The Town will keep Regional School District 18 apprised with regard to their findings and progress.
b. White Sand Beach – Agreement for Snow Plowing
Marilyn Clark is presently reviewing the draft agreement and researching the easement at White Sand Beach.
c. Annual Town Budget Meeting – Tonight at 7:30 PM
The Annual Town Budget Meeting will be tonight. The budget will be voted on along with the appropriation of funds to the Town's emergency management account in connection with Hurricane Irene, the appropriation of funds for the Roger's Lake Dam repairs, appropriation for the dredging study and permitting process of the Four Mile and Black Hall Rivers.
d. Summer Parking Preparation – Update
First Selectwoman Reemsnyder reviewed the new parking preparations for Sound View. New signage has been ordered that will direct people with regard to the paid parking. New signage will also be placed at the permitted private parking lots.
5. New Business
a. Updates
1. Facilities Committee – The newly formed Facilities Committee has met once and their goal is to create a database of all Town facilities. This Committee plans to draft a 20-year strategic plan for all buildings and major assets. A cleaning company has been hired to take care of all the Town's buildings and this will save the Town money. Starting in June a couple of the Park and Recreation facilities will be cleaned seven days a week by this company, thus removing the burden from Don Bugbee.
2. Safety Committee – State Statute requires the Town to have a Safety Committee. This Town Committee is looking into the work environment for all Town Employees. Don Bugbee is the Chairman. The Safety Committee's meeting minutes are posted on the Town's website.
3. Staff Meetings – First Selectwoman Reemsnyder reported that she has met with some Town staff members individually and there has been a staff meeting with the entire staff to review things. There have also been Department Head meetings where procedures were reviewed.
b. IT Study Report
(This agenda item was moved to before Old Business.)
c. Human Resources Consulting
The Employee Handbook needs updating and procedures and policies need to be revisited. First Selectwoman Reemsnyder has received three proposals and is reviewing them at this time.
d. Big Y Community Service Day – 19 May
On Saturday morning 19 May, Big Y sent a team of employees to Town Hall to perform community service. This group of volunteers did a wonderful job of weeding and mulching around the back of Town Hall. The Selectmen expressed their gratitude to the volunteers for a job well done and to Big Y for this wonderful service.
First Selectwoman Reemsnyder reported on a project at Sound View last Saturday which was sponsored by Pepsi. Volunteers from the Pepsi Beverage Company of Uncasville, CT provided labor, materials and lunch for painting the exterior of the~Shoreline Community Center building on Hartford Avenue. There were volunteers from the community as well.
e. Memorial Day Parade – 28 May, 11:00 AM
On Monday, 28 May the Memorial Day Parade will begin at 11:00 AM. The parade will start at the Fire House on Lyme Street.
6. Public Comment – NONE
7. Other Business
First Selectwoman Reemsnyder stated that there will be an Executive Session at 6:30 PM before the Selectmen's Meeting on 4 June in order to discuss a litigation issue.
The Selectmen will begin their review of the Town's financial policies this summer.
The boundary dispute on property located on Four Mile River Road is still being reviewed. Marilyn Clarke is presently working on this matter and will advise the Town on how to proceed.
The next Board of Selectmen's meeting will be held on Monday, 4 June at 7:30 PM in the Meeting Hall of the Old Lyme Town Hall.
8. Executive Session – NONE
9. Adjournment
Selectman Sibley moved to adjourn the meeting at 5:40 PM. Selectwoman Nosal seconded the motion. SO VOTED.
Respectfully submitted,
Mary Ellen Garbarino
Recording Secretary
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